Accounts Payable Manager

Kochi, India

The Accounts Payable Specialist will be a reliable and precise professional to help us properly maintain our payables information reporting directly to the Assistant Controller. The Accounts Payable Specialist will maintain supplier accounts and process supplier invoicing from a purchase to pay perspective. Analyse supplier invoices and expense reports to assign payments to the proper cost centres, work with suppliers to resolve inaccurate invoices and reconcile monthly statements with suppliers.
Your responsibilities
• Processes and codes such items as supplier invoices, expense reports, with correct codes, invoice/expense descriptions, legal entity and cost centres conforming to standard procedures to ensure proper entry into the financial system using integrated systems.
• Ensures budget owner approvals are received for all supplier invoices.
• Checking all incoming invoices against raised purchase orders and also assisting with raising purchase orders where necessary.
• Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
• Provide organization documentation for AP systems and user guides. Provide training for employee expenses system (Certify expense tool) during new employee onboarding.
• Process all employee expense reports via Certify and deal with all employee queries/
• Prepares on a timely basis the bi-weekly batch supplier and expense payment runs.
• Ensures a timely month end AP close on work day -1 and ensures all invoices and expense reports are booked/coded to Netsuite ahead of this timeline.
• Process remittance information from EFT and wire transfers for invoices provided by suppliers, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
• Reconciling and posting to Netsuite all Accounts payment transactions.
• Manages all accounts payable related inquiries. Handles all supplier correspondence via email.
• Ensuring supplier payments are made in line with agreed credit terms so that cash targets are achieved.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Assists with providing supplier invoice and employee expense samples as requested during interim/final external audits and for GST/VAT Filing purposes.
• Maintain communication with suppliers and budget owners to ensure Master Data is accurate and monthly supplier statements are reconciled.
• Responsible for obtaining monthly statements of accounts, unbilled information and reconciling this information to internal records for all service providers.
• Expected to propose and achieve accounts payable process improvements.

Skills, Ability and Experience
• Excellent written and verbal communication skills.
• Strong Ability to follow up on pending issues.
• Proven experience (5-7 years) operating/leading in an Accounts Payable function.
• Has solid experience working in organisations within multiple entities in it’s group structure (GPS has circa 10 entities).
• Technically strong with the ability to account for prepaid expenses accurately.
• Extremely strong organizational skills; must be extremely detail oriented.
• You will be a result driven, proactive and a highly organised self-starter.
• Ability to think ahead and anticipate issues and solutions.
• The ability to manage own workload, prioritise tasks and drive results.
• Is proactive rather than reactive in approach.
• Ability to work under pressure and ensure payments and month end supplier invoice and expense entry deadlines are met.
• Skilled in office technology: especially in the mastery of Microsoft Excel, Microsoft Word, Microsoft Outlook and databases.
• Netsuite and Fast Four Solution experience is essential.
• Certify employee expense reporting tool experience is also very desirable.
• Proficiency with data entry and analysis.